Associate Membership Terms & Conditions

Neoartists is a not-for-profit organisation, run for the benefit of its members.

MEMBERSHIP FEES
The Associate Membership fees are used to maintain the Neoartists website and to fund exhibition expenses. They are reviewed on an annual basis to ensure incomings continue to meet outgoings.

Any change in the Associate Membership fee will be notified to members at least two months in advance.

Associate membership fees can be paid monthly, six monthly, or annually in advance, but must be paid by standing order.

ARREARS
If the Associate membership fee is not received when due, it will become in arrears.

Associate Members are strongly recommended to contact Neoartists Finance Manager if they are in financial difficulty so that repayment arrangements can be made. All requests will be treated sympathetically. However, if no contact is made, the following actions will be taken:

After one month in arrears, an email will be sent to the Associate Member informing them that the standing order has not been paid.

If no contact is received, after two months in arrears a letter will be sent to the Associate Member's home address, and the Associate Member will no longer be eligible to submit work to Neoartists exhibitions.

If there is still no contact, after three months in arrears a further letter will be sent to the Associate Member's home address and the Associate Member will be removed from the website.

If there is still no contact, after four months in arrears the Associate Membership will be cancelled and a final letter will be sent to the Associate Member's home address to inform them that the agreement has been terminated.

TERMINATION
Associate Members may terminate this agreement at any time by notifying the Neoartists Management Group in writing.

Neoartists Management Group reserves the right to terminate this agreement by giving three months notice.

WEBSITE (General)
Neoartists Management Group is responsible for keeping the Neoartists website general content up to date.

Associate Members are responsible for keeping the information on their personal webpage up to date by regularly reviewing their details and image descriptions. All new images should be sent to the Neoartists Management Group in the format laid down in the website image procedures.

Neoartists Management Group is responsible for updating Associate Members website pages within 7 days of receipt of amendments, provided the correct procedures have been followed.

WEBSITE (Sales)
Associate Members are responsible for checking their email on a regular basis and responding to website sales enquiries in a timely manner.

When a sale is made via the website, the monies from the sale will be paid into Neoartists Paypal account. Neoartists Management Group is responsible for transferring those monies to the Associate Member in a timely manner. The Associate Member is responsible for parceling the work securely and sending it to the purchaser.

All website sales are subject to 25% commission. This commission is used to fund website maintenance and exhibition expenses.

EXHIBITION OPPORTUNITIES
Neoartists Management Group aims to hold at least six exhibitions per annum and guarantees to hold at least four exhibitions per annum.

Neoartists Management Group will inform Associate Members of forthcoming exhibitions and entry details at least six weeks before the required submission date.

Neoartists Management Group will make every effort to accommodate all Associate Members in each exhibition but this may not always be possible due to space restrictions. Work will be selected by the Exhibition Committee and their decision is final.

Exhibition sales are subject to 20% commission, unless the sale is made via Paypal in which case the commission charge is 25% . This commission is used to fund website maintenance and exhibition expenses.

Each artist, by entering a work, confirms that they hold all intellectual property rights in the work and that they agree to their work being reproduced in Neoartists promotional materials, the press, and other media.

Neoartists galleries are run on a voluntary basis. All members who have work accepted for an exhibition are expected to play an equal part in manning the gallery during opening hours.

AFTER SALES
As stated above, all sales made via the Neoartists website or Neoartists exhibitions are subject to a commission charge which is used to fund website and exhibition expenses. However, if a member sells further work or receives a commission as a result of this initial introduction to the buyer, the member is under no obligation to pay commission on these after-sales. Commission in these circumstances is only payable at the member's discretion.

GENERAL COMMUNICATIONS
Neoartists Management Group is committed to maintaining good communications with all Associate Members. All non-verbal communication will be carried out electronically via email or via the Neoartists website.

It is the Associate Members responsibility to check the website and email on a regular basis to ensure they keep up to date with the latest communications.

Neoartists Management Group will issue a monthly newsletter to keep Associate Members informed of studio news, forthcoming exhibition opportunities, social events etc. This will be communicated by email via the Neoartists website.

When the permanent Neoartists Studios are open, Neoartists Management Group will invite Associate Members to meetings at the Neoartists Studio premises every two months.

If an Associate Member wishes to visit the Neoartists Studio premises at any time apart from the pre-arranged bi-monthly meetings, they must make a prior appointment with a Studio Holder member. (This is necessary to comply with the public liability insurance).

WORK OPPORTUNITIES
When Neoartists Management Group is requested to recommend an artist for paid or voluntary work, the opportunity will be matched against the information given on the Associate Membership application form. Associate Members are responsible for ensuring this information up to date by keeping the Neoartists Management Group informed of any changes. First priority for work opportunities will be given to Studio Holders.

In the event that no suitable Studio Holder is available, Neoartists Management Group will offer the opportunity to one or more Associate Members. It is then the responsibility of the Associate Members to follow the opportunity up with the requesting body.

Neoartists Management Group takes no responsibility for the outcome of any work opportunity offered. Associate Members are responsible for taking out their own insurance to cover them for any personal accidents or public liability. Associate Members are also responsible for negotiating a Criminal Records Bureau check with any potential employer when working with minors or other vulnerable members of society.